Administrative Assistant/Receptionist

$45,760 - $45,760/Yr

Speech Therapy For All P.C. - Southampton, NY

Part-time,Full-time

Onsite - Southampton, NY

About the position

The Administrative Assistant/Receptionist role at Speech Therapy For All P.C. involves performing routine clerical and administrative functions to support the operations of a speech pathology private practice. The position requires strong organizational skills and the ability to manage multiple tasks, including scheduling appointments, handling correspondence, and providing information to clients and visitors. This role is essential for maintaining efficient office operations and ensuring a welcoming environment for clients.

Responsibilities

• Answer telephones and provide information to callers, take messages, or transfer calls to appropriate individuals.
• Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
• Locate and attach appropriate files to incoming correspondence requiring replies.
• Open, read, route, and distribute incoming mail or other materials and answer routine letters.
• Complete forms in accordance with company procedures.
• Make copies of correspondence or other printed material.
• Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
• Learn to operate new office technologies as they are developed and implemented.
• Maintain scheduling and event calendars.
• Schedule and confirm appointments for clients, customers, or supervisors.
• Manage projects or contribute to committee or team work.
• Mail newsletters, promotional material, or other information.
• Order and dispense supplies.
• Conduct searches to find needed information, using such sources as the Internet.
• Provide services to customers, such as order placement or account information.
• Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.
• Use computers for various applications, such as database management or word processing.
• Create, maintain, and enter information into databases.
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
• Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
• Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.

Requirements

• High School Diploma (or GED or High School Equivalence Certificate)
• Associate's Degree (or other 2-year degree)
• Some College Courses
• 1 year of customer service experience (preferred)

Nice-to-haves

• Experience in organizational skills

Benefits

• Flexible schedule