Administrative Assistant / Receptionist

About the position

Novatae Risk Group is looking for a Receptionist for our Dallas office. The candidate is responsible for answering phone calls at the front desk & welcoming all visitors to the agency. They will oversee supply ordering, daily mailings, maintain office equipment & perform various agency tasks. This is an office role position with an hourly range of $15.25-$17.00.

Responsibilities

• Receive calls, determine their needs, and forward to the appropriate person.
• Represent agency telephone system; set up new office lines for new hires and manage all other phone information.
• Distribute mail to the appropriate parties.
• Pick up incoming mail from the Post Office each morning; open, sort and distribute all incoming agency mail.
• Prepare and track mailings.
• Order office supplies including broker’s needs.
• Maintain agency lists (i.e. company directory, mailroom, etc.).

Requirements

• Excellent organizational, interpersonal, written and verbal communication skills.
• Appropriate technical knowledge and computer skills.
• Proficient in Microsoft Suite (Excel, Office, PowerPoint and Outlook).
• Capable of multitasking.
• Able to prioritize tasks and anticipate needs.