Administrative Assistant (Remote and On-Site)

Digital Diagnosis Marketing - Fort Myers, FL

Full-time - Entry Level

Remote - Fort Myers, FL

About the position

The Administrative Assistant at Digital Diagnosis Marketing plays a crucial role in ensuring the smooth operation of daily activities within a hybrid work environment. This position involves a variety of administrative tasks, including scheduling, client communication, documentation, and office coordination, aimed at supporting the team and enhancing productivity.

Responsibilities

• Coordinate and manage schedules for team members, including setting up meetings and organizing logistics.
• Serve as the primary point of contact for clients, handling inquiries and ensuring timely responses.
• Create, organize, and maintain project documents, reports, and files, ensuring easy accessibility and accuracy.
• Input and manage data in various systems, maintaining data integrity and organization.
• Assist in the preparation of meeting materials, arrange travel logistics, and manage office supplies.
• Help streamline administrative processes to enhance efficiency and productivity within the team.
• Perform a variety of tasks such as filing, data management, and supporting team members as needed.

Requirements

• Minimum of 2 years of experience in an administrative role, preferably in a digital marketing or advertising agency.
• Strong organizational skills and the ability to manage multiple tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Excellent communication skills, both written and verbal, with a focus on client relations.
• Ability to work independently in a remote environment while maintaining clear and consistent communication.

Nice-to-haves

• Detail-oriented with strong problem-solving skills.
• Ability to prioritize tasks and manage time effectively.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Vision insurance