Administrative Assistant - Residential Construction

$37,440 - $45,760/Yr

Unclassified - San Diego, CA

Full-time

San Diego, CA

About the position

The Administrative Assistant position at our residential general contracting firm is a vital role that supports the daily operations of our busy construction office. This position involves a mix of administrative tasks, bookkeeping, and light architectural design work, making it essential for the smooth functioning of our team.

Responsibilities

• Answer phones and schedule appointments efficiently.
• Drop off and pick up checks as needed.
• Deliver materials to job sites.
• Perform day-to-day bookkeeping tasks, including accounts payable and receivable.
• Process and track invoices, payments, and expenses.
• Maintain financial transaction records by establishing accounts and posting transactions.
• Reconcile bank statements and other financial documents to ensure accuracy and resolve discrepancies.
• Maintain confidentiality and security of financial data.
• Create and modify architectural plans using Chief Architect software.
• Develop detailed floor plans, elevations, and 3D renderings.

Requirements

• Proven experience (3+ years) in an office environment.
• Proficiency in QuickBooks and Microsoft Excel.
• Ability to prioritize tasks and manage multiple projects simultaneously.
• Strong analytical skills and attention to detail; deadline-oriented with excellent time management.
• Self-driven and able to work effectively within a team environment.
• Data entry skills with the ability to type at least 35 wpm.
• Basic knowledge of Chief Architect software.
• Fluency in English; Spanish language skills are a plus.
• Enrolled in or completed courses in architectural design preferred.

Benefits

• Competitive hourly wage based on experience.
• On-site work environment with a Monday to Friday schedule.