Administrative Assistant - Reston, VA

Bowman Consulting Group - Reston, VA

Full-time - Entry Level

Reston, VA

1-10 employees

Professional, Scientific, and Technical Services

About the position

Bowman Consulting Group is seeking an Administrative Assistant to support various teams including Learning, Human Resources, IT, Accounting, and Executive Administration. This role involves performing day-to-day administrative tasks, ensuring efficient operations, and acting as a liaison between departments and external stakeholders. The position offers an opportunity to be part of a diverse and engaged community, contributing to the company's commitment to exceptional service.

Responsibilities

• Perform work under moderate supervision and receive direction on moderately complex assignments.
• Greet scheduled visitors and accompany them to the appropriate area or person.
• Coordinate and arrange meetings, prepare agendas, and reserve facilities.
• Communicate with internal and external clients on project-related matters.
• Act as a liaison between workgroups and outside stakeholders such as suppliers and clients.
• Administer all incoming phone calls and ensure proper redirection.
• Compose and edit correspondence in Word and maintain spreadsheets in Excel.
• Organize and maintain the file system, filing correspondence and other records.
• Collect and research data using various company programs.
• Prepare outgoing mail and correspondence, and serve as backup to receptionist as needed.
• Assist with the timesheet and invoicing process for assigned departments, reviewing invoices for accuracy.
• Perform administrative duties such as coding documents, copying, scanning, and data entry.
• Manage conflicting priorities and organize workflow to accomplish tasks.
• Research and prepare reports relating to departmental projects and activities.
• Maintain office supplies inventory and place orders as needed.

Requirements

• High School diploma or equivalent GED required.
• Associates degree or 2 years of post-high school education preferred.
• Three or more years of experience in an administrative role, including at least one year in the land development industry.
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Basic understanding of clerical procedures and systems such as record keeping and filing.

Nice-to-haves

• Professional appearance, approach, and demeanor.
• Strong sense of urgency in responding to constituents.
• Ability to work both independently and within a team environment.

Benefits

• Hybrid work environment (3 days in office, 2 days remote).
• Supportive work environment that values employee contributions.