Administrative Assistant, Roper Center

$53,082 - $61,693/Yr

Cornell University - Ithaca, NY

Full-time - Entry Level

Remote - Ithaca, NY

Educational Services

About the position

The Roper Center for Public Opinion Research at Cornell University is seeking a detail-oriented Administrative Assistant to provide essential support to the archive, membership, and IT development staff. This role is vital for the success of the Center's operations, involving a variety of tasks from financial administration to event coordination. The ideal candidate will thrive in a collaborative environment and contribute to the Center's mission of collecting and disseminating public opinion data.

Responsibilities

• Process and oversee the Center's financial activities, including monitoring budgets and processing reimbursements.
• Serve as the primary liaison for accounts payable and receivable, ensuring timely payments and resolving discrepancies.
• Provide high-level administrative assistance to senior leadership, including coordinating schedules and logistics for board meetings and events.
• Organize shipping and logistical arrangements for professional conferences.
• Prepare reports, maintain records, and facilitate communications, including email correspondence and document formatting.
• Support Salesforce workflows and update membership records to maintain member relationships.
• Assist in planning and executing marketing strategies, including facilitating promotional items and supporting content proofing.
• Coordinate the hiring process for student employees and conduct payroll approvals.

Requirements

• Associate degree and two to four years of experience in a complex office setting as an Administrative Assistant or equivalent combination of education and experience.
• Strong organizational skills and attention to detail.
• Ability to work independently and in a team environment.
• Excellent communication skills, both written and verbal.
• Demonstrated experience using sound judgment and problem-solving skills.
• Strong computer skills and familiarity with Microsoft Office, Google Docs, Trello, Slack, and other similar programs.

Nice-to-haves

• Experience with QuickBooks financial record keeping software.
• Knowledge of Cornell University financial and human resource systems, policies, and procedures.
• Experience working in an academic or research support environment.
• Experience with Salesforce relationship-management software or ability to learn.
• Experience in event management and logistics.

Benefits

• Comprehensive health care options
• Generous retirement contributions
• Access to wellness programs
• Employee discounts with local and national retail brands
• Tuition-free Extramural Study and Employee Degree Program
• Tuition aid for external education
• Cornell Children's Tuition Assistance Program
• Health and personal leave, three weeks of vacation, and 13 holidays