Administrative Assistant - Sales

$39,520 - $39,520/Yr

Tom James Company - Phoenix, AZ

Part-time - Entry Level

Phoenix, AZ

Clothing, Clothing Accessories, Shoe, and Jewelry Retailers

About the position

The Administrative Assistant at Tom James Company plays a crucial role in supporting the sales team and store leaders in achieving the company's mission to be a global leader in the fashion industry. This part-time position involves various administrative tasks, client communication, and sales support activities, ensuring smooth operations within the sales department.

Responsibilities

• Preparing for daily client visits
• Prepping clothing to be delivered
• Locating necessary client information (A/R balances, sales sheet)
• Updating sales materials regarding fabrics/options
• Coordinating and maintaining all client orders/files
• Communicating with clients: Setting up appointments, Providing status of orders, Scheduling deliveries, Sending reminders
• Supporting the sales efforts of the sales professional by communicating regularly with the sales professional and other members of the store team
• Meeting with the sales professional to set goals
• Managing daily calendar
• Organizing inventory
• Pursuing efficiencies for processes and communication
• Picking up and delivering client items as needed
• Prospecting new clients using internet and social media applications
• Entering referrals into proprietary system
• Sending introductory and promotional messages
• Creating call lists/hot lists
• Delivering exceptional customer service when contacting factories, corporate office, clients and outside vendors
• Maintaining a professional image to interface with corporate clients

Requirements

• Strong communication skills (verbal, written, listening)
• Excellent organizational skills
• Outstanding time management skills
• Professional customer service skills
• Social Media savvy (especially on LinkedIn & Instagram)
• Proficient using multiple forms of technology including Microsoft Office; Google Docs, Sheets, Forms
• Possesses basic accounting skills (such as balancing accounts)
• Able to bend and lift up to 20 lbs.
• Valid Driver's License required (Exception: larger metropolitan areas)
• Two years office-related experience is preferred
• Experience with a sales-oriented environment is a plus

Nice-to-haves

• Experience with a sales-oriented environment

Benefits

• Part-time position with flexible hours
• Competitive hourly wage of $19 per hour