Administrative Assistant - Savannah Fire Department (Accepting Applications November 4th ONLY!)

$38,877 - $38,877/Yr

City Of Savannah - Savannah, GA

Full-time - Entry Level

Savannah, GA

251-500 employees

Personal and Laundry Services

About the position

The Savannah Fire Department is seeking a dedicated Administrative Assistant to support the Office of the Fire Chief. This role involves performing a variety of administrative and clerical functions to ensure the smooth operation of the department. The ideal candidate will be customer-service-oriented, capable of managing multiple tasks independently, and will handle sensitive information with discretion. This position offers opportunities for professional growth in a dynamic work environment.

Responsibilities

• Perform word processing duties for preparation of memoranda, letters, departmental procedures, agendas, resolutions, ordinances, and other documents.
• Process invoices for payment and maintain departmental purchasing records and related documents.
• Prepare and gather budget information for data entry and reports.
• Maintain records of expenditures and reconcile accounts.
• Conduct research on policy, rules and regulations, and historical data.
• Maintain departmental calendars.
• Enter departmental payroll and prepare personnel forms for worker's compensation, accident reports, insurance, and risk management.
• Maintain comprehensive confidential personnel records and assist in preparing Personnel Action forms for discipline and termination.
• Prepare and coordinate travel arrangements for conferences and training in accordance with policy and procedures.
• Respond to inquiries from the public in person and by telephone.
• Answer telephones, provide information and assistance, take messages, and greet visitors.
• Respond to service requests and manage inventory and ordering of supplies.
• Perform other related duties as assigned.

Requirements

• Associate Degree in Business or Public Administration or related field.
• Two (2) years of administrative, clerical, or customer service experience, or an equivalent combination of education, training, and experience.
• Valid state driver's license with an acceptable driving history.

Nice-to-haves

• Knowledge of governmental accounting principles and practices.
• Knowledge of municipal auditing principles and practices.
• Knowledge of city budgetary and purchasing policies.
• Knowledge of relevant local, state, and federal regulations.
• Skill in developing short- and long-range plans.
• Skill in establishing priorities and organizing work.
• Skill in public and interpersonal relations.
• Skill in the use of office equipment and in the training of others in its use.
• Skill in oral and written communication.

Benefits

• 12 paid holidays
• Medical, dental, and vision insurance
• Wellness programs
• Education reimbursement
• Deferred benefit contribution plan