City Of Savannah - Savannah, GA

posted 4 days ago

Full-time - Entry Level
Savannah, GA
251-500 employees
Personal and Laundry Services

About the position

The Savannah Fire Department is seeking a dedicated Administrative Assistant to support the Office of the Fire Chief. This role involves performing a variety of administrative and clerical functions to ensure the smooth operation of the department. The ideal candidate will be customer-service-oriented, capable of managing multiple tasks independently, and will handle sensitive information with discretion. This position offers opportunities for professional growth in a dynamic work environment.

Responsibilities

  • Perform word processing duties for preparation of memoranda, letters, departmental procedures, agendas, resolutions, ordinances, and other documents.
  • Process invoices for payment and maintain departmental purchasing records and related documents.
  • Prepare and gather budget information for data entry and reports.
  • Maintain records of expenditures and reconcile accounts.
  • Conduct research on policy, rules and regulations, and historical data.
  • Maintain departmental calendars.
  • Enter departmental payroll and prepare personnel forms for worker's compensation, accident reports, insurance, and risk management.
  • Maintain comprehensive confidential personnel records and assist in preparing Personnel Action forms for discipline and termination.
  • Prepare and coordinate travel arrangements for conferences and training in accordance with policy and procedures.
  • Respond to inquiries from the public in person and by telephone.
  • Answer telephones, provide information and assistance, take messages, and greet visitors.
  • Respond to service requests and manage inventory and ordering of supplies.
  • Perform other related duties as assigned.

Requirements

  • Associate Degree in Business or Public Administration or related field.
  • Two (2) years of administrative, clerical, or customer service experience, or an equivalent combination of education, training, and experience.
  • Valid state driver's license with an acceptable driving history.

Nice-to-haves

  • Knowledge of governmental accounting principles and practices.
  • Knowledge of municipal auditing principles and practices.
  • Knowledge of city budgetary and purchasing policies.
  • Knowledge of relevant local, state, and federal regulations.
  • Skill in developing short- and long-range plans.
  • Skill in establishing priorities and organizing work.
  • Skill in public and interpersonal relations.
  • Skill in the use of office equipment and in the training of others in its use.
  • Skill in oral and written communication.

Benefits

  • 12 paid holidays
  • Medical, dental, and vision insurance
  • Wellness programs
  • Education reimbursement
  • Deferred benefit contribution plan
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