Administrative Assistant/Scheduler

$62,400 - $72,800/Yr

J & J Staffing Resources - Princeton, NJ

Full-time - Entry Level

Onsite - Princeton, NJ

Administrative and Support Services

About the position

The Administrative Assistant/Scheduler role at Princeton University is a temporary, full-time position responsible for planning, scheduling, and coordinating non-emergency maintenance work across the campus. This role involves collaboration with various teams to manage daily tasks, maintain schedules, and enhance the use of the campus maintenance management system, Maximo. The position requires full onsite presence in Princeton, NJ, and is expected to last for at least six months, with the possibility of extension.

Responsibilities

• Develop detailed work plans and schedules for maintenance tasks, ensuring timely resource availability and prioritization based on urgency.
• Act as a liaison between the maintenance team and campus departments, ensuring clear communication and minimal disruption to daily activities.
• Coordinate routine maintenance tasks and seasonal events, such as graduations or move-ins.
• Keep records updated in the maintenance management system (Maximo).
• Maintain a system of reference materials to simplify job planning.
• Ensure job plans adhere to safety protocols.
• Assist in training team members on the maintenance system and improving workflows.
• Identify training needs for staff.

Requirements

• 10 years of administrative experience.
• 5 years of building maintenance coordination experience.
• Driver's License required.
• Familiarity with maintenance scheduling programs, like Maximo.
• Understanding of safety procedures and OSHA regulations.
• Excellent communication and organizational skills.
• Ability to climb ladders and work in tight spaces.
• Ability to handle tasks around live electrical and mechanical systems.
• Ability to sit and stand for long periods of time.

Nice-to-haves

• 5 years of experience with Maximo maintenance scheduling program.

Benefits

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance