Bellarmine University - Louisville, KY
posted 2 months ago
Full-time - Entry Level
Louisville, KY
1,001-5,000 employees
Educational Services
About the position
The Administrative Assistant for the Office of the Dean in the School of Education at Bellarmine University provides essential administrative support to the deans, chairs, faculty, and students. This full-time role involves managing schedules, maintaining records, and facilitating communication within the department, all while embodying a spirit of service and hospitality. The position is integral to the smooth operation of the School of Education, ensuring that various programmatic needs are met efficiently.
Responsibilities
- Scheduling meetings and taking detailed minutes
- Managing calendars
- Maintaining departmental records, including faculty personnel and load records
- Supporting search committees and hiring processes for fulltime and adjunct faculty
- Orienting adjunct faculty
- Budget management and purchasing
- Supporting annual updating of student and faculty facing documents including websites and program handbooks
- Planning and coordinating SOE events
- Managing travel schedules and reimbursements
- Managing office supplies and maintaining inventory
- Coordinating room reservations and space requests from faculty
- Supporting dean, associate dean, and chairs as necessary
- Hiring, supervising, and evaluating work study students including delegating work and soliciting work from faculty
- Supporting annual reporting and accreditation requirements as necessary
- Supporting deans, faculty, and programs through other duties as assigned
Requirements
- Bachelor's degree
- Experience in record keeping and file management
- Demonstrated attention to detail
- Ability to multi-task, prioritize and problem solve
- Effective written and oral communication skills
- Working knowledge of Microsoft office applications including but not limited to; excel, word, outlook, and Teams
- Ability to learn and master institutional software programs and technologies
- Experience working in higher education is preferred
Nice-to-haves
- Experience working in higher education
