Administrative Assistant - Senior - Childrens Hospital

About the position

The Senior Administrative Assistant at UPMC's Pediatric Hematology Oncology department plays a crucial role in supporting the department's operations. This full-time position involves managing physician calendars, handling phone communications, entering data, and maintaining various administrative tasks to ensure the smooth functioning of the department. The role is integral to facilitating meetings and correspondence, contributing to presentations, and enhancing departmental efficiency.

Responsibilities

• Provides input to presentations and other department/supervisor work.
• Develops and sends correspondence on behalf of department and department head.
• Plans conferences for department and department head.
• Under general direction, provides varied administrative support to a department or group of professionals.
• Maintains supervisor's calendar, proactively schedules meetings, and ensures meetings flow smoothly.
• Maintains various accounting and budgetary records, including completing expense reports.
• May make travel arrangements.
• Develops reports for executive or department and analyzes complex information requests.
• Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.

Requirements

• High school diploma or equivalent.
• 5 years experience in an increasingly responsible administrative support role.
• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.
• Advanced knowledge of business processes and procedures.
• Working knowledge of accounting and financial principles and functions.
• Ability to analyze data.
• Ability to use discretion and independent judgment.

Nice-to-haves

• Previous experience in a healthcare setting.