Administrative Assistant Senior

About the position

The Senior Administrative Assistant at Lockheed Martin Aero 1LMX Organization plays a crucial role in supporting the Program Director of Aero 1LMX/Digital Transformation and the Director of Sustainment Information Technology. This position involves extensive interaction with executives and personnel across the enterprise, ensuring team efficiency and facilitating future business opportunities. The role requires excellent organizational, communication, and interpersonal skills, along with the ability to manage multiple tasks and priorities effectively.

Responsibilities

• Calendar and appointment management
• Travel reservations
• Expense report preparation and submission
• Maintaining office supplies
• Preparation, publication, and distribution of documents (weekly activity report, etc.)
• Primary meeting support (scheduling, Skype / Zoom / Microsoft Teams, dial-in phone numbers, charts)
• Meeting/event planning (catering, visit requests, facility / venue scheduling)
• Managing and coordinating conference room schedules and utilization
• Set-up and in-meeting support of multi-media / audiovisual / VTC equipment
• Managing shared folder access and usage
• Determine priorities in regards to non-routine situations and remedy commitments to maximize leadership efficiency

Requirements

• Proficiency in Microsoft Office including Outlook, Microsoft Word, Excel, Power Point
• Experience in managing multiple emails, calendars & schedules
• Experience in travel planning & expense reporting

Nice-to-haves

• Prior experience supporting senior level management (i.e., Senior Managers, Directors, and/ or Executive leaders)
• Experience using mobile technology to handle work issues outside of normal work hours
• Experience managing office supply procurement
• Proven experience applying critical thinking to tasks and calendar prioritization
• Strong organizational skills that reflect the ability to perform multiple tasks seamlessly with excellent attention to detail
• Proven ability to handle confidential information with discretion
• Efficient and effective communication skills (written and verbal)
• Adept at coordinating events, communication sessions ensuring all arrangements are successful
• Ability to problem solve
• Ability to work with minimal supervision, operate in a fast-paced environment, highly organized and detail oriented
• Ability to manage multiple tasks simultaneously and quickly adjust to changing priorities
• Ability to work well independently, but function within a team environment

Benefits

• Flexible work schedules
• Paid Time off benefits