Administrative Assistant (Senior)

COLSA Corporation - Oklahoma City, OK

Full-time - Senior

Oklahoma City, OK

Professional, Scientific, and Technical Services

About the position

The Senior Administrative Assistant at COLSA Corporation plays a crucial role in supporting the operations of the Propulsion Directorate at Tinker AFB, Oklahoma. This position involves a variety of administrative tasks including tracking unit manning, preparing organizational charts, managing documentation, and facilitating meetings. The role requires a strong understanding of military and civilian administrative processes, as well as proficiency in various software applications to ensure efficient office operations.

Responsibilities

• Track unit manning and prepare organizational charts.
• Update recall and shelter-in-place rosters.
• Plan, formulate, edit, develop, and publish program documentation, plans, directives, reports, briefings, and correspondences.
• Perform data entry functions and produce graphic products.
• Gather requests for supplies and prepare itemized lists for purchases.
• Order office supplies and equipment.
• Receive, sign for, and distribute mail.
• Process civilian employee timesheets using the Defense Civilian Pay System (DCPS).
• Schedule meetings and briefings, providing pre-event planning support.
• Manage and operate Video Tele-Conference (VTC) equipment.
• Develop and maintain Prop Office schedules and calendars.
• Establish and maintain AFLCMC/LP master files and file plans.
• Maintain Propulsion Directorate Operating Instructions (OI) and self-inspection checklists.
• Utilize suspense tracking systems to log and monitor suspenses.
• Assist with preparation of military and civilian evaluations and awards.

Requirements

• Master's in a related field and twelve (12) years of experience in the respective technical/professional discipline, five (5) years of which must be in the DoD.
• Bachelor's Degree in a related field and twelve (12) years of experience in the respective technical/professional discipline, five (5) years of which must be in the DoD.
• High School Diploma and fifteen (15) years of directly related experience, eight (8) years of which must be in the DoD.
• Working knowledge of desktop applications including word processing, spreadsheet, and database applications.
• U.S. Citizenship required; Active DoD Secret Clearance.

Benefits

• Employee-centric culture
• Opportunities for professional development
• Health and wellness programs