Administrative Assistant (SocDev)

Adams And Associates - Edinburgh, IN

Full-time

Edinburgh, IN

Professional, Scientific, and Technical Services

About the position

The Administrative Assistant (SocDev) position is responsible for providing administrative and technical support to the respective department. This role involves assisting with special projects, coordinating communications, and ensuring the organization and maintenance of documentation and systems. The position requires a proactive approach to managing tasks and supporting the needs of students and staff within the organization.

Responsibilities

• Follows all integrity guidelines and procedures and ensures no manipulation of student data.
• Conducts research, prepares statistical reports, handles information requests, and performs clerical functions such as maintaining required documentation, sorting/distributing mail, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
• Ensures timely submission, logging and tracking of all Center contract deliverables, requests, reports and correspondence.
• Drafts, writes and proofs correspondence, ensuring quality of internal/external communications with the Corporate Office, Department of Labor and outside organizations.
• Maintains Job Corps/Company systems and libraries including CIS, OA, CTS, CSSR, SMR, ABRA, MAS200, FMS, eRequester, School Dude, PRH, JC Program Instructions, JC Information Notices, Regional directives and SOPs.
• Ensures that area is organized, clean, safe and conducive to student/staff success.
• Prepares, coordinates and distributes Centers weekly newsletter, working with Center staff to obtain articles and highlights.
• Produces quality work/assignments in a thorough, timely and accurate manner.
• Maintains appropriate personal attendance, accountability and work productivity standards.
• Plans, prioritizes and organizes assignments to meet established goals and deadlines.
• Understands and applies job knowledge to effectively complete all required job responsibilities.
• Proactively maintains the skills required to perform job duties.
• Mentors, monitors and models the Career Success Standards as required by the PRH.
• Shows respect and courtesy to students and holds them accountable for their actions and behavior.
• Provides quality programs and services for students and ensures that quality is maintained and student needs are met.
• Exchanges ideas and information, both orally and in writing, in a clear and concise manner and contributes meaningfully to group efforts.
• Effectively articulates thoughts and ideas, identifies problems, analyzes causes and evaluates appropriate solutions prior to taking or recommending actions.
• Works in partnership with staff from all Departments to ensure effective supervision and services are provided to students.
• Accepts direction and supervision from the Center Director/Center Duty Officer/Shift Manager.

Requirements

• High School diploma or equivalent required; advanced degrees preferred.
• A minimum of three years secretarial experience required.
• Degree or certification from an accredited or relevant certified training program.
• Computer literacy and proficiency in Microsoft Office Suite of applications is required.