Administrative Assistant Student Affairs Office

Michigan Association Of School Boards - Wayne, MI

Full-time - Entry Level

Wayne, MI

Executive, Legislative, and Other General Government Support

About the position

The Administrative Assistant for the Student Affairs Office at the University of Detroit Jesuit High School and Academy is responsible for providing comprehensive clerical and administrative support to facilitate the attendance process and various student activities. This role involves communication with students, parents, faculty, and staff, as well as maintaining student records and assisting in the organization of school events. The position requires a detail-oriented individual with strong customer service skills and the ability to multitask effectively in a dynamic educational environment.

Responsibilities

• Provide clerical and administrative support to the Student Affairs Office.
• Maintain and enter student data in the school records management system (Blackbaud - K-12).
• Answer phone calls and greet visitors to the office.
• Process mail notification letters and disciplinary reports for parents of students on disciplinary probation.
• Assist students, faculty, staff, and parents with inquiries and provide necessary information.
• Maintain classroom supplies inventory and assist with subbing procedures as needed.
• Record and maintain attendance information and follow up with parents regarding absences.
• Update and process disciplinary referrals in the Blackbaud system.
• Prepare and maintain student and faculty parking tags and records.

Requirements

• High school diploma required; some college preferred.
• Two years of administrative assistant experience required; five years preferred.
• Proficiency with Microsoft Office Suite, Google, and Adobe software.
• Prior customer service experience required.
• Ability to type or input data at 60 words per minute.

Nice-to-haves

• Supplemental coursework or certification in secretarial science, office systems, or business preferred.
• Knowledge of modern office practices, procedures, and equipment.

Benefits

• Full benefits package included.