Administrative Assistant - Student Success Office (Full-time, Temporary)

$25,762 - $27,885/Yr

El Paso Community College - El Paso, TX

Part-time - Entry Level

El Paso, TX

Educational Services

About the position

The Administrative Assistant in the Student Success Office provides essential administrative support in a dynamic office environment, handling a variety of moderate to complex tasks. This full-time, temporary position requires in-person work on campus and involves responsibilities such as managing correspondence, organizing files, and assisting with fiscal tasks. The role also includes providing direction to student workers and ensuring effective communication within the office.

Responsibilities

• Perform moderate to complex administrative support duties including composing and typing routine correspondence.
• Conduct research, compile and type statistical reports, and verify accuracy as required.
• Organize and maintain routine and confidential files, correspondence, and other records.
• Provide work direction and training to student workers and part-time administrative support staff assigned to the office.
• Greet visitors, respond to or refer questions, answer and screen telephone calls, and schedule conference calls.
• Read, route, and respond to incoming and outgoing mail and correspondence, including e-mail and faxes.
• Assist in performing fiscally related tasks including monitoring expenditures.
• Prepare and process check requests, purchase requisitions, budget transfers, and journal entries.
• Order and maintain supplies, and arrange for equipment maintenance.
• Coordinate and arrange meetings, prepare agendas and materials, reserve and prepare facilities, and record and transcribe minutes of meetings.
• Arrange and coordinate travel schedules and reservations, including related expense reports.
• Perform other related duties as assigned.

Requirements

• Associate's Degree and two (2) years of related experience or an equivalent combination of education and experience.
• Experience with Microsoft Office Suite.
• Effective telephone etiquette skills.
• Experience providing effective customer service.
• Effective oral and written communication skills.
• Effective organizational skills.
• Ability to handle confidential information.
• Must be able to maintain current social media websites.

Benefits

• Competitive salary range of $25,762 - $27,885 per year.
• Opportunity for professional development and training.