ADMINISTRATIVE ASSISTANT SUPERVISOR

$51,840 - $69,708/Yr

University of Washington - Bothell, WA

Full-time - Mid Level

Hybrid - Bothell, WA

Educational Services

About the position

The Administrative Assistant Supervisor at the Fred Hutchinson Cancer Center is responsible for supervising support staff within the GUMO research program, coordinating program operations, and acting as a liaison between the program and external organizations. This role involves providing high-level support to physicians, managing staff activities, and promoting team development while ensuring adherence to program goals and standards.

Responsibilities

• Supervise and direct the work of Administrative Assistants and others.
• Complete necessary forms and processes for hiring new positions, complete interviews and select staff.
• Onboarding and offboarding staff as necessary utilizing appropriate policies and processes.
• Provide recommendations and support in disciplinary action plans.
• Manage employee schedule, timesheets, leave requests, and more.
• Develop, track and provide feedback on job performance standards, including annual performance evaluations.
• Support budget and operational team with developed and maintained reports.
• Recommend staffing changes as needed based on operational needs.
• Assist with system enhancements to create, execute, and report on the organizational unit's key performance indicators.
• Collaborate with leadership to create, enhance and report on the organizational unit's annual budget, metrics, goals, and objectives for the staff.
• Implement and provide quality control on administrative policies and standards.
• Lead high level projects as assigned.
• Organize and facilitate staff meetings.
• Perform the work of Administrative Assistant 1, 2, 3, and Lead.
• Perform other duties as assigned.

Requirements

• Requires High School/GED AND five years of office or administrative support experience to include one year of experience as a lead or supervisor OR an equivalent combination of education and experience.

Nice-to-haves

• Experience with UW and Department of Medicine systems, such as Workday, SAGE, EPIC, etc.
• Understanding of clinical trials research processes and grant application cycles.
• Excellent oral and written communications skills.
• Outstanding attention to detail.
• Ability to work independently and prioritize tasks.
• Maintain a high degree of confidentiality.
• Excellent Microsoft Outlook, Word and Excel skills.

Benefits

• Generous benefits and work/life programs.
• Professional growth opportunities.
• Unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.