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Swampscott Public Schools - Swampscott, MA
posted 4 days ago
About the position
We're looking for a personable, organized, resourceful individual to join our team as a Middle School Front Office Administrative Assistant! In this role, you'll be the welcoming face of our school, providing essential support to students, parents, staff, and the community. You'll play a critical role in ensuring the smooth and efficient operation of our main office. There are several key elements to this role that encompass various daily and annual responsibilities. An overview of the roles and responsibilities.
Responsibilities
- Support student needs; assist students with various inquiries, such as attendance issues, locker assignments, and general questions regarding school operations, calendars, building use, and more.
- Support Principal and Assistant Principal with discipline matters.
- Greet and assist visitors: Welcome parents, community members, and other guests to our school.
- Handle incoming calls and emails, mail, and ensure timely and accurate communication with all stakeholders.
- Provide support to teachers and staff members with administrative tasks and requests.
- Manage daily student attendance and attendance reports; supporting efforts to reduce chronic absenteeism.
- Manage office supplies, distribute mail, building use, and maintenance requests.
- Assist the Principal and Assistant Principal with various projects including welcome events, scheduling meetings, managing communications, student records, and attendance.
- Help maintain a safe and secure school environment by assisting at the front security desk as needed, and participating on the School Crisis Team.
Requirements
- Excellent communicator with strong interpersonal and communication skills.
- Organized and efficient, able to multitask effectively in a fast-paced environment.
- A collaborative and supportive team player who enjoys working with others.
- Proficient in using technology, including Aspen, Microsoft Office, and Google applications.
Benefits
- Rewarding work environment where you can make a positive impact on the lives of young people and their families.
