Administrative Assistant (Sylacauga)

AltaPointe Health - Talladega Springs, AL

Full-time

Talladega Springs, AL

Ambulatory Health Care Services

About the position

This clerical position involves a variety of administrative and HR responsibilities aimed at supporting the operations of the organization. The role requires effective communication, organization, and attention to detail to manage inter-departmental documents, facilitate meetings, and assist with HR processes. The position also emphasizes courteous interaction with consumers and co-workers, ensuring a respectful and sensitive approach to all tasks.

Responsibilities

• Delivers inter-departmental documents
• Organizes meetings including luncheons, special events, and conference calls
• Processes conference requests and purchase orders
• Facilitates projects as assigned by supervisor
• Performs receptionist duties for the Administration building
• Conducts pre-employment meetings with new hires to collect necessary information
• Sends completed paperwork to Employment Assistant
• Conducts HR portion of new hire orientation
• Triages calls to appropriate HR representatives
• Assists with employee communication as needed
• Ensures money management procedures are followed
• Assists with completion and filing of payee documentation
• Coordinates with benefit specialist regarding payee benefit status
• Assists with processing of mail
• Works with AltaPointe staff to ensure timely reporting of payee balances
• Makes deposits as needed
• Treats consumers, visitors, and co-workers with care, dignity, and compassion
• Respects privacy and confidentiality of others
• Participates in Performance Improvement activities
• Participates in AltaPointe committees as required
• Follows AltaPointe policies and procedures

Requirements

• High School diploma or equivalent
• 2 years' experience in an administrative support role
• Medical or behavioral healthcare experience preferred
• Excellent oral and written communication skills
• Excellent interpersonal skills
• Advanced computer skills
• Attention to detail
• Ability to withstand continual deadlines despite interruptions
• Highly organized
• Sensitive to confidential matters
• Uses judgment in carrying out work
• Ability to work independently
• Demonstrable knowledge of typing 40 wpm
• Fluent use of Microsoft Office products like Word and Excel
• Ability to use standard office equipment such as computers, phones, copiers, and fax machines
• Mastery of phone system within 6 months