Administrative Assistant to Landscape Designer

About the position

The Administrative Assistant to Landscape Designer at Lanoha Nurseries plays a crucial role in providing comprehensive administrative support to the Senior Residential Landscape Designer. This position ensures efficient office operations and contributes to the success of various landscape projects by managing daily tasks, internal communications, and project documentation. The ideal candidate will be highly organized, detail-oriented, and capable of multitasking in a dynamic environment.

Responsibilities

• Manage phone calls, emails, and correspondence with clients, suppliers, contractors, and support staff.
• Schedule client meetings, consultations, and site visits.
• Coordinate the designer's calendar, ensuring timely appointments and project timelines.
• Follow up on deadlines, project statuses, and material deliveries.
• Assist in preparing presentations, proposals, and contracts for clients.
• Ensure that client expectations and timelines are communicated clearly and efficiently.
• Organize and maintain project files, purchase orders, receiving paperwork, and documentation.
• Coordinate with the Residential Billing Department to prepare and track invoices, payments, and end-of-month billings.
• Maintain digital and physical filing systems for easy retrieval of project information.
• Assist in project tracking, including timelines and material sourcing.
• Communicate with suppliers and contractors to arrange materials and services.
• Assist in ensuring that projects stay within budget and are completed on time.

Requirements

• High school diploma or equivalent; associate or bachelor's degree in business or a related field is a plus!
• Proven experience as an administrative assistant or similar role.
• Experience in a construction office setting is a plus!
• Strong organizational and time management skills.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
• Knowledge of Acumatica or similar accounting/inventory software is a plus!
• Ability to handle confidential information with discretion.
• Familiarity with the landscape design industry is a plus!

Nice-to-haves

• Experience in a construction office setting is a plus!
• Knowledge of Acumatica or similar accounting/inventory software is a plus!
• Familiarity with the landscape design industry is a plus!

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Paid holidays
• Vision insurance