Administrative Assistant to Police Administration

$72,010 - $84,261/Yr

City Of Minneapolis - Minneapolis, MN

Full-time - Entry Level

Minneapolis, MN

Executive, Legislative, and Other General Government Support

About the position

The Administrative Assistant to Police Administration in the City of Minneapolis is responsible for organizing and coordinating office operations to ensure effectiveness and efficiency within the police department. This role enhances the executive staff's effectiveness by providing management support, handling confidential duties, and facilitating various administrative tasks.

Responsibilities

• Respond to and resolve administrative problems and issues for the executive team and Police Chief.
• Lead and manage a variety of projects for the executive staff.
• Maintain and log union grievances and prepare grievance correspondence.
• Develop and oversee the maintenance of complex filing and computerized record systems.
• Answer inquiries, make appropriate referrals, interpret policies and procedures, set up meetings and handle complaints.
• Maintain office supplies inventory; monitor stock levels, anticipate needed supplies, evaluate new products, place orders and verify receipt.
• Coordinate office space for new hires and transfers.
• Conduct on-boarding and off-boarding of support staff.
• Research and develop equipment purchase proposals.
• Manage Administrative Announcement newsletter and online database.
• Process invoices for MPD hosted events and reconcile credit card purchases.
• Coordinate and oversee all MPD promotional and award ceremonies.
• Assist in planning and scheduling meetings, conferences, teleconferences and travel.
• Assist executives by reading, researching and routing correspondence; drafting responses, letters, notifications, reports, contracts, memos and documents; collecting and analyzing information; initiating telecommunications.
• Assist in the preparation of meeting arrangements for presentations to various groups and committees.
• Assist with budget preparation, contract preparation, annual reports, special reports and other related administrative processes.
• Welcome guests and customers by greeting them in person or on the telephone and answering or directing inquiries.

Requirements

• High school diploma or GED.
• Three years of progressive related experience, including providing support to multiple executives and administrative project coordination.
• Strong communication skills.

Nice-to-haves

• Project coordination experience.
• Ability to handle confidential information with discretion.

Benefits

• Commuter assistance
• Paid parental leave
• Paid holidays
• Health insurance
• Dental insurance
• Flexible spending account
• Employee assistance program
• Life insurance
• Paid sick time