Administrative Assistant to Superintendent- Office Support Professional

Transylvania County School - Brevard, NC

Full-time - Entry Level

Brevard, NC

About the position

The Administrative Assistant to the Superintendent is a full-time position responsible for providing comprehensive administrative support to the Superintendent's office. This role involves managing a variety of complex communications, maintaining records, and ensuring the efficient operation of the office. The assistant will handle confidential correspondence, interact with the public, and disseminate information about the school system's operations. The position requires strong interpersonal skills, resourcefulness, and the ability to prioritize tasks effectively.

Responsibilities

• Assist the Superintendent in general administrative operations
• Guide research activities and oversee all research projects
• Compile operational statistics and gather data as required by the Superintendent
• Supply information requested via questionnaires to various stakeholders
• Update and maintain the Superintendent's copy of the school district policy manual
• Accumulate and disseminate information about new developments in education
• Serve on staff committees as directed by the Superintendent
• Assume scheduling, coordinating, budget development, and other clerical functions as assigned
• Attend meetings as assigned by the Superintendent
• Prepare and review reports as assigned by the Superintendent
• Report regularly to the Superintendent regarding developments or problems
• Obtain, gather, and organize pertinent data and transpose it to a usable format
• Maintain a regular filing system and process incoming correspondence
• Receive, process, date stamp, and distribute all incoming mail
• Place and receive telephone calls; transcribe and deliver messages
• Assist incoming callers and visitors with inquiries and requests
• Prepare and process purchase orders for supplies and materials
• Compile and maintain a listing of all internal and external contracts
• Receive, process, and maintain all incoming employment applications
• Maintain a schedule of appointments for the Superintendent and plan for meetings
• Perform other related duties as assigned by the Superintendent

Requirements

• Considerable knowledge of the operations and activities of the department
• Thorough knowledge of board policies and procedures
• Thorough knowledge of correct grammar, vocabulary, spelling, and punctuation
• Thorough knowledge of modern office practices and procedures
• General knowledge of bookkeeping
• Considerable knowledge of common word processing, spreadsheet, and email programs
• Ability to generate correspondence, spreadsheets, and reports independently
• Ability to interact professionally with the public and employees
• Ability to perform basic bookkeeping tasks
• Ability to sort and distribute documents
• Ability to maintain confidential information and use discretion
• Ability to maintain accurate records and develop standard reports
• Ability to learn, interpret, and explain policies and regulations
• Ability to multi-task in a fast-paced environment
• Ability to establish and maintain effective working relationships
• Ability to perform under stress and assist others in emergencies

Benefits

• Full benefits package
• 40 hours per week
• 12-month position