Administrative Assistant to Superintendent

About the position

The Senior Administrative Assistant to the Superintendent provides executive-level administrative support, acting as the primary liaison for internal and external stakeholders. This role involves managing high-level communications, coordinating essential projects and events, and supervising front-office operations to ensure efficiency. Successful candidates will demonstrate professionalism, sound judgment, and confidentiality in their interactions with various stakeholders.

Responsibilities

• Organize and oversee the Superintendent's daily operations, including workflow, project tracking, and scheduling.
• Serve as the Superintendent's primary contact for inquiries, screening calls and prioritizing correspondence.
• Manage the Superintendent's calendar, organize appointments, and arrange meetings, events, and travel logistics.
• Compile, analyze, and synthesize data from various sources to prepare detailed reports, recommendations, and presentations.
• Monitor and report on assigned budget categories to maintain financial accountability.
• Maintain organized records, including Board agendas, contracts, and confidential files.
• Prepare meeting agendas, attend various district meetings, record official minutes, and ensure accurate documentation.
• Conduct research on relevant topics, providing recommendations and insights to support the Superintendent's administrative requirements.
• Ensure the availability of office supplies, equipment, and resources; direct office support staff as needed.
• Represent the Superintendent's office in their absence, addressing issues requiring immediate attention.

Requirements

• Proficient in office technology, including standard office software and specialized district software for project management and data processing.
• Advanced organizational, communication, and project coordination skills.
• Accurate record-keeping and data management capabilities.
• Thorough understanding of district policies, operational guidelines, and BPS's organizational structure.
• Strong foundation in grammar, composition, and business correspondence.
• Basic accounting and budgeting principles.
• Four years of increasingly responsible administrative support experience, preferably in an educational setting.
• Targeted, job-related education with coursework in business administration, office management, or a related field.

Nice-to-haves

• Experience in an educational setting is preferred.