Administrative Assistant to the Assessor

Town Of Litchfield - Litchfield, CT

Full-time - Entry Level

Litchfield, CT

Executive, Legislative, and Other General Government Support

About the position

The Town of Litchfield is seeking an Administrative Assistant to the Assessor within the Assessor Department. This is a full-time position requiring 35 hours of work per week, with a starting pay of $23.30 per hour, which is expected to increase on July 1. The role is governed by the agreement between the Town of Litchfield and the Litchfield Municipal Employees Union, Local #1303-329 of Council #4 LMEA, AFL-CIO. The successful candidate will be responsible for providing comprehensive administrative support to the Assessor, which includes compiling the Grand List for tax purposes and managing various assessment-related applications. This position demands a high level of responsibility, requiring considerable knowledge, skill, and ability in secretarial and complex administrative tasks. The Administrative Assistant will be expected to maintain accuracy and attention to detail while performing a variety of clerical duties, including data entry, record keeping, and customer service. The role also involves interacting with residents, banks, attorneys, town officials, and other departments in a professional and courteous manner. Candidates must be prepared to undergo a thorough background check, including DMV checks, references, and a pre-employment drug screen. Applications, resumes, and cover letters can be submitted via email or mailed to the Town of Litchfield's Selectman's Office until the position is filled.

Responsibilities

• Assists the Assessor in compiling the Grand List for tax purposes and in performing various delegated duties, including tax review assignments.
• Types and completes all transfers of Titles, receives transfers from the Town Clerk, analyzes data with the Assessor, locates field and street cards, assigns and files new Grand List numbers, and records in the Grand List book.
• Assists the Assessor in preparing, maintaining, researching, and posting motor vehicle assessment records.
• Makes corrections, adjustments, and certificates of errors.
• Types, maintains, researches, and inspects personal property records, correspondence, and field and street cards; completes Certificates of Correction and State Reports.
• Determines information for comparable State Sales Assessment forms.
• Maintains Veterans' Elderly and Disability benefits exemption, records, distributes, and prepares PA 490 exemption applications, and assists with computerizing and preparation of Grand Lists; enters and retrieves assessment data.
• Provides information to residents, banks, attorneys, town officials, board members, and other town departments in a professional and courteous manner.
• Performs secretarial and clerical duties as assigned.
• Performs other related duties as assigned.

Requirements

• A high school diploma and four years of office experience, OR an Associate's Degree and two years of office experience, OR a Bachelor's Degree.
• Computer knowledge of Microsoft Office programs and database management is required.
• Demonstrated customer service experience is required.
• Ability to operate a variety of state-of-the-art office equipment and adapt to technological changes in office equipment and software.

Nice-to-haves

• Experience in governmental policies and procedures related to assessment duties.
• Familiarity with the principles of tax assessment and property records management.

Benefits

• Health insurance coverage
• Paid holidays
• Retirement savings plan (401k)
• Paid time off (PTO)
• Union representation and support.