Administrative Assistant to the Central Ministry Leaders

Faith Promise Church - Knoxville, TN

Full-time - Entry Level

Knoxville, TN

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Administrative Assistant to the Central Ministry Leaders at Faith Promise Church is a full-time role focused on providing essential administrative support to the Central Pastors and their teams. This position involves managing calendars, budgets, travel arrangements, and facilitating communication within the ministry. The ideal candidate will demonstrate strong organizational skills, attention to detail, and the ability to work collaboratively within a team dedicated to the church's mission of 'Winning the World.'

Responsibilities

• Manage calendars for Central Pastors and keep them up to date.
• Enter receipts for all Central Pastors.
• Facilitate communication for all Central ministries to the campuses.
• Respond to emails on behalf of the Central Pastors.
• Oversee time off requests and timesheet approvals for Central ministries.
• Coordinate travel arrangements for Central Pastors and team outings.
• Attend Central ministry meetings to take notes and communicate agendas.
• Maintain Central fpKIDS & Students Zen Desk ticket requests.
• Assist Campus Administrative Assistants as necessary.
• Order catering for Next Steps meetings and manage related data and reporting.
• Act as a liaison for Small Groups at campuses without a Groups Pastor.
• Provide receptionist coverage for at least one hour a month.

Requirements

• High School diploma or equivalent.
• Minimum of two years of experience in an administrative assistant position.
• Strong computer skills, particularly in Microsoft Office Suite.
• Excellent communication skills.
• Detail-oriented and organized.
• Flexible and adaptable to changing needs.
• Ability to implement and develop systems and processes.
• Excellent time management skills.
• Strong data retrieval and analysis skills.
• Willingness to become a Core Member of Faith Promise Church within one year of hire.
• Willingness to complete WIN Leadership College within one year of hire.

Nice-to-haves

• Experience in managing volunteers.
• Experience with non-profit organizations.
• Experience in a growing or decentralized organization.
• Experience using database queries and/or filters.
• Experience with phone system management.
• Proficient at operating general office equipment.