Administrative Assistant to the CFO

$72,000 - $90,000/Yr

Iupat Dc5 - Hanover, MD

Full-time - Entry Level

Hanover, MD

About the position

The incumbent performs complex and challenging administrative work with minimal supervision, requiring strong multitasking and prioritization skills. This role involves working independently and collaboratively with executive staff, management, and administrative support staff. The position demands advanced written and communication skills, as well as proficiency in generating reports, developing presentations, and managing spreadsheets. The incumbent will coordinate calendars and travel arrangements, ensuring efficient operations within the CFO's office.

Responsibilities

• Distribute incoming mail and prepare outgoing mail for the CFO office
• Assist CFO and staff as needed on specific project work
• Assist other administrators and executive assistants with overflow work and mass mailings
• Serve as administrative backup for GST as directed by CFO
• Schedule and prepare for conferences, meetings, and travel for CFO and other staff as needed
• Maintain hard copy and electronic filing system
• Proofread and review correspondence
• Receive and screen visitors and telephone calls
• Implement administrative systems, procedures, policies, and monitor projects
• Perform data entry functions as needed
• Manage IUPAT and Affiliates fleet vehicles
• Contribute to the team by accomplishing related work assignments as needed
• Direct calls to appropriate staff

Requirements

• Excellent customer service skills
• Strong written and oral communication skills
• Ability to work with all staff at various levels
• Punctuality and good attendance
• Professional appearance
• Intermediate to advanced knowledge of Microsoft Word, Excel, PowerPoint, web browser, and Google Mail
• Computer literacy

Nice-to-haves

• Experience with Adobe 9
• Union experience preferred

Benefits

• Salary range of $72,000 - $90,000
• Flex start time window (7:00am to 9:00am)
• Overtime may be required to meet deadlines