ADMINISTRATIVE ASSISTANT TO THE CHIEF ACADEMIC OFFICER

$41,204 - $41,204/Yr

Petersburg City Public Schools - Petersburg, VA

Full-time

Petersburg, VA

Educational Services

About the position

The Administrative Assistant to the Chief Academic Officer plays a crucial role in supporting the Chief Academic Officer by managing various administrative tasks, ensuring effective communication, and maintaining office operations. This position requires strong organizational skills and the ability to handle confidential information while providing assistance in scheduling, correspondence, and financial management.

Responsibilities

• Exercise judgment and work effectively with all levels within the school system and the public.
• Compose, type, and proofread correspondences, contracts, reports, purchase orders, requisitions, and other materials.
• Handle confidential mail and other sensitive information.
• Manage office financial responsibilities including purchasing, bill submittal, and processing invoices for payment.
• Take dictation, type letters and memos.
• Direct inquiries to the proper source as necessary.
• Prepare registration, make all travel arrangements, and complete travel expense vouchers.
• Answer telephone, screen calls, and receive requests for information.
• Receive, open, and distribute mail.
• Follow up on requests made to and from Building Administrators.
• Order and maintain supplies as needed.
• Prepare payroll reports.
• Maintain office files.
• Maintain a schedule of appointments and assist in making arrangements for conferences and interviews.
• Arrange maintenance and service calls for equipment.
• Schedule and arrange staff meetings as required.
• Provide other assistance as defined by the Chief Academic Officer.

Requirements

• High School Diploma (or equivalent).
• Strong communication (verbal and written) and interpersonal skills.
• Strong computer skills with data entry, records management, and word processing proficiency.
• Bookkeeping skills.
• At least three (3) years' experience in general office responsibilities and procedures.
• Ability to be self-directed in managing workload and developing solutions to problems.

Benefits

• Eligible for benefits.