Administrative Assistant to the Chief Financial Officer

$40,000 - $50,000/Yr

The Timothy Initiative - Raleigh, NC

Full-time - Entry Level

Raleigh, NC

11-50 employees

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Administrative Assistant to the Chief Financial Officer (CFO) at The Timothy Initiative plays a crucial role in supporting the finance team by performing a variety of complex and confidential administrative tasks. This position is essential for ensuring the smooth operation of the CFO's office and involves interacting with various stakeholders, managing financial data, and assisting with special projects. The role is ideal for someone passionate about the organization's mission and looking to contribute to its growth and effectiveness.

Responsibilities

• Serves as primary assistant to the CFO, representing the executive in interactions with internal and external parties and stakeholders.
• Performs a wide variety of administrative duties to support the work of the executive, including helping in the preparation of office budgets, monitoring budget expenditures, and conducting research.
• Enter donation information into donor database, process contributions, and ensure data management and integrity.
• Address donor inquiries regarding donations, tax receipts, and gift-related questions.
• Prepare gift reports for review by the Development team.
• Reconcile gift entries with financial records.
• Assist with year-end reporting and preparation of annual donor statements.
• Maintain the CFO calendar; coordinates, arranges, and confirms meetings; takes notes and transcribes minutes.
• Receives mail from finance general inbox and disseminates to the appropriate staff member in finance.
• Receives calls and visitors on behalf of the CFO providing information and handling issues with confidentiality and sensitivity.
• Responds to requests for information; reviews and determines priority and routing for incoming requests.
• Prepares technical worksheets, tables, and computations; establishes and maintains databases for various purposes.
• Types and/or drafts memoranda, donor correspondence, reports, agreements, etc. from drafts, notes, dictation, or brief oral instructions.
• Coordinates travel and other arrangements for conferences and business trips; compiles and submits expense reports.
• Performs special project assignments as directed and assists and provides backup to other finance staff as available and approved by the CFO.

Requirements

• Be a passionate follower of Jesus, with a demonstrable heart for His Great Commission.
• Strong, effective written and spoken communication skills with an ability to communicate cross-culturally with an internationally diverse team.
• Organize, research, and maintain filing systems and document management databases.
• Analyze complex, sensitive problems and situations, evaluate alternatives, and make sound, appropriate recommendations.
• Be self-motivated and efficiently prioritize within areas of assigned responsibility.
• Understand, interpret, explain, and apply laws, codes, regulations, rules, and policies applicable to areas of responsibility related to financial reporting and general internal and external compliance.
• Prepare clear, accurate, and concise correspondence, records, reports, and other documents.
• Establish and maintain highly effective working relationships with senior management, staff, donors, board members, and others encountered in the course of work.

Benefits

• Disability insurance
• Employee assistance program
• Flexible spending account
• Health savings account
• Paid parental leave