Administrative Assistant to the Chief of Police

John Wood Community College - Quincy, IL

Full-time

Quincy, IL

Educational Services

About the position

The Administrative Assistant to the Chief of Police at John Wood Community College (JWCC) is a full-time, 12-month, non-exempt role responsible for providing comprehensive administrative support to the Chief of Police and the Campus Police Department. This position serves as the primary point of contact for communication with staff, students, and external agencies, and plays a crucial role in coordinating safety initiatives and day-to-day operations within the department.

Responsibilities

• Provide administrative support to the Chief of Police, including scheduling meetings, managing calendars, and preparing reports.
• Handle communication with staff, students, and external agencies on behalf of the Chief of Police.
• Maintain records related to the Campus Police Department, security reports, and incident documentation.
• Assist in the coordination of training programs and campus safety initiatives.
• Prepare and distribute department correspondence, including memos, emails, and announcements.
• Manage office supplies and inventory for the Campus Police Department.
• Support the organization and coordination of Campus Police safety events, drills, and emergency preparedness activities.
• Handle confidential information and sensitive matters with integrity and discretion.
• Assist with implementation of the college's risk management program.
• Maintain knowledge of all campus grounds and buildings, including the location and operation of all alarms and safety equipment.
• Maintain knowledge of Emergency Response Procedures and the Campus Police response to all emergencies as listed in those procedures.
• Perform other duties as assigned by the Chief of Police to support the department's mission.

Requirements

• Strong organizational skills and attention to detail.
• Proactive mindset and ability to handle sensitive information with discretion.
• Excellent communication skills, both verbal and written.
• Ability to manage multiple tasks and prioritize effectively.