Administrative Assistant to the Executive Director of Development

$46,238 - $46,238/Yr

The Salvation Army - St. Louis, MO

Full-time - Entry Level

St. Louis, MO

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Salvation Army Midland Divisional Headquarters located in St. Louis, Missouri, is seeking an Administrative Assistant to the Executive Director of Development. This role is pivotal in assisting with the responsibilities and functions of the Executive Director's office, which includes handling private and confidential matters related to donors, personnel, programs, and office procedures. The position requires a high degree of independent judgment and a close, responsive relationship with the daily activities of the Executive Director of Development. The Administrative Assistant is expected to comply with and meet The Salvation Army's policies and standards at the federal, state, and local levels. This is a full-time position with a minimum starting wage of $22.23 per hour, which can be negotiated based on experience and education. In this role, the Administrative Assistant will assist the Executive Director of Development (EDD) in communications with appropriate personnel across the Midland Division, Divisional Headquarters (DHQ), and Divisional Advisory Organizations. The assistant will serve as the point of contact between Development and all other departments, including Community Relations and Development (CRD) at Territorial Headquarters (THQ). Responsibilities include corresponding on behalf of the EDD with both internal and external stakeholders, coordinating meetings, planning and executing special projects, attending meetings, taking minutes, managing the EDD's schedule, and overseeing the Development Department's SharePoint site. The position also involves supporting the EDD in organizing various projects and campaigns, ensuring that all tasks are completed efficiently and effectively. This job description is not exhaustive and is intended to identify the essential duties and requirements of the position. The employee will follow other instructions and perform related duties as required by their supervisor. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

Responsibilities

• Assist the Executive Director of Development (EDD) in communications to appropriate corps/unit locations personnel within the Midland Division, Divisional Headquarters (DHQ), and Divisional Advisory Organizations.
• Serve as point of contact between Development and all other departments, including Community Relations and Development (CRD) at Territorial Headquarters (THQ).
• Correspond on behalf of the EDD with both internal and external stakeholders: board members, officers, staff, volunteers, community members, and clients.
• Coordinate meetings, plan, and execute special projects as assigned by EDD.
• Attend meetings, take meeting minutes when needed, and prepare final minutes upon review of supervisor.
• Manage and maintain EDD schedule.
• Assist with preparing and oversight of the pre and post meeting actions.
• Manage the Development Department SharePoint site and assist those who need access.
• Support EDD in organizing various projects and campaigns.

Requirements

• Bachelor's Degree
• Two (2) years' work-related experience as Executive Secretary/Administrative Assistant or a combination of training and experience will be considered.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint) and E-Mail (Outlook and Teams experience a plus).
• Detail oriented with a growth mindset and commitment to excellence.
• Impeccable integrity and hyper-organized work ethic.
• Ability to work proactively on several projects simultaneously with minimum supervision.
• Excellent verbal and written communication skills.
• Capable of structuring routine and sensitive correspondence.
• Ability to relate to people in a courteous and professional manner with excellent interpersonal skills.
• Willingness to continue education and learn new computer applications as needed.

Nice-to-haves

• Adobe Acrobat DC experience
• Microsoft Project experience
• Salesforce experience
• Blackbaud experience

Benefits

• 403(b)
• Dental insurance
• Disability insurance
• Life insurance
• Vision insurance
• 14 days paid holidays
• Sick time, personal days, and a floating holiday
• Health, Dental, Vision, and Hearing insurance
• Company-paid Life Insurance
• Voluntary Life Insurance
• Company-paid Pension Fund
• Long Term Disability with buyup option
• Voluntary Retirement Fund (403b)
• Voluntary Aflac products
• Voluntary Short-term Disability
• Other elective benefits