Administrative Assistant to the Superintendent

$60,000 - $65,000/Yr

Fulton City School District - Fulton, NY

Full-time - Mid Level

Fulton, NY

Educational Services

About the position

The Administrative Assistant to the Superintendent plays a crucial role in providing high-level secretarial and administrative support to the Superintendent of Schools. This position is responsible for managing the day-to-day operations of the Superintendent's office, ensuring effective communication with top-level officials and the Board of Education, and handling sensitive and confidential matters with discretion and tact. The role requires strong organizational skills and the ability to prioritize tasks effectively while maintaining confidentiality.

Responsibilities

• Plans clerical work of the Superintendent's office and distributes tasks to other secretaries as needed.
• Monitors and modifies office procedures and organizes office projects and processes.
• Keeps the Superintendent informed of deadlines and pending items, assembling necessary background material.
• Screens telephone calls and visitors, referring inquiries to appropriate offices when necessary.
• Maintains the Superintendent's calendar and schedules appointments and conferences without prior clearance.
• Prepares replies to general requests and routine letters for the Superintendent's signature.
• Reviews outgoing correspondence for format, spelling, punctuation, and grammar before submission for signature.
• Reviews incoming mail for action and retrieves appropriate background information for correspondence.
• Collects data and prepares dockets and packets for School Board meetings.
• Handles travel arrangements for the Superintendent.
• Completes follow-up tasks regarding School Board decisions and administration action items.
• Organizes and maintains filing systems according to standard procedures.

Requirements

• High school diploma or GED required.
• Associate's degree preferred, with courses in typing, word processing, and office practices.
• Extensive progressively responsible secretarial experience, including experience as an Administrative Secretary.
• Comprehensive knowledge of educational business office administrative support functions and modern office terminology.
• Ability to manage clerical and administrative support activities in a large school setting.

Nice-to-haves

• Experience working closely with top-level officials and community members.
• Strong problem-solving skills and the ability to work under pressure with tight deadlines.

Benefits

• Salary range of $60,000 - $65,000 based on experience.