Administrative Assistant V

$60,390 - $96,580/Yr

BAE Systems - Hudson, NH

Full-time - Entry Level

Hudson, NH

1,001-5,000 employees

Computer and Electronic Product Manufacturing

About the position

The Administrative Assistant V role at BAE Systems involves providing comprehensive administrative support to the AC&S Product Line Director and their team. This position requires a high degree of professionalism, initiative, and the ability to manage multiple tasks effectively in a fast-paced environment. The successful candidate will be responsible for coordinating schedules, managing travel arrangements, and maintaining confidential records, while also contributing to team collaboration through various applications.

Responsibilities

• Coordinate and manage schedules, reservations, and travel recommendations.
• Handle expense reports, check requests, and office supplies management.
• Plan and organize work to meet requirements and develop procedures.
• Screen visitors and schedule/host meetings and appointments.
• Support travel requests and booking, and manage expense reporting.
• Consolidate and publish an AC&S Newsletter, soliciting input and distributing it to the organization.
• Monitor documents for proper format and compliance with policies and procedures.
• Develop professional presentations from draft material.
• Compose, sign, and release routine correspondence.
• Organize and maintain confidential files and records.
• Assist with logistics for meetings, including catering and room setup.
• Coordinate office setup and new hire logistics, including asset assignment and user accounts.
• Track and order hardware needs in collaboration with IT.
• Monitor and replenish office supply inventories.

Requirements

• Associate's Degree and four years of experience as an Administrative Assistant or closely related position, or Bachelor's degree and two years of experience, or High School diploma and eight years of relevant experience.
• Strong proficiency in MS 365, SharePoint, Microsoft Outlook, and Office Suite.
• At least four years of experience generating professional presentations from draft material.
• Proactive team player with strong organizational skills and the ability to multi-task.
• At least two years of experience working effectively across organizations and coordinating large groups.
• Solid communication and interpersonal skills with the ability to build effective working relationships.
• Proven ability to work independently with limited direction.

Nice-to-haves

• Bachelor's degree and at least four years of professional experience.
• Highly skilled in office automation tools and Microsoft applications.
• Ability to facilitate team discussions and activities.
• Possesses a high degree of tact, initiative, accuracy, and superior interpersonal skills.

Benefits

• 401(k)
• Dental insurance
• Disability insurance
• Employee assistance program
• Health savings account
• Paid holidays
• Paid military leave