Harnett County-posted about 1 year ago
$43,305 - $50,343/Yr
Full-time • Entry Level
Lillington, NC

The Administrative Assistant for Workforce Development provides essential administrative support to various departmental functions within Harnett County. This role involves maintaining financial records, managing office operations, and ensuring compliance with departmental budgets. The position requires effective communication with the public and staff, as well as the ability to handle confidential information and assist in various administrative tasks.

  • Maintains Department financial records related to invoices, purchase orders, charge cards, budget amendments, and grant receipts.
  • Monitors compliance with the Department budget.
  • Completes monthly grant reports and works closely with Finance for accuracy prior to submission to Grantor.
  • Assists the Director with the annual budget process, including expenditure and revenue projections.
  • Greets incoming visitors and routes phone calls to appropriate staff, assisting with basic inquiries.
  • Provides information to the public and explains Department policies and procedures.
  • Distributes Department mail and coordinates arrangements for meetings and conferences.
  • Screens and routes information within the Department and maintains electronic and hard copy files/records.
  • Receives records and compiles data to develop activity and financial reports for various programs.
  • Composes correspondence as needed and creates Department information and manuals/guides.
  • Prepares monthly payroll invoices and manages office supply inventory, placing orders as needed.
  • Assists other Department staff with various programs and office support needs.
  • Participates in Department-sponsored events and maintains confidentiality of records.
  • Handles and scans new hire and termination paperwork for the Department.
  • High school diploma or equivalent.
  • Five (5) years of experience performing administrative support functions.
  • Background in accounting or experience in a local government environment is a plus.
  • Possession of a valid North Carolina driver's license.
  • Ability to speak and write both English and Spanish is preferred.
  • Health insurance
  • Dental insurance
  • Vision insurance
  • Life insurance
  • Membership in the North Carolina Local Government retirement
  • Free health clinic for employees and their household members
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