Administrative Assistant

$39,520 - $41,600/Yr

Beacon Hill Staffing Group - Framingham, MA

Full-time - Entry Level

Framingham, MA

Administrative and Support Services

About the position

The Administrative Assistant will support a law firm in Framingham, MA, on a temporary to permanent basis. This role involves various administrative tasks, including managing communications, document preparation, and maintaining confidentiality while providing excellent public relations. The position requires strong organizational skills and the ability to work under pressure while ensuring accuracy in all tasks.

Responsibilities

• Answer telephone calls and take messages in a positive friendly manner.
• Operate a computer and associated software efficiently.
• Receive deliveries and visitors; distribute mail as necessary; maintain good public relations; observe confidentiality.
• Prepare shipping labels and packages and track delivery.
• Perform typing, photocopying, and scanning; proofread documents; enter time for some attorneys in a timely manner.
• Prepare letters and other legal documents from written and oral drafts; proofread and make corrections.
• Perform other duties as requested.

Requirements

• Administrative experience in a legal environment preferred, but strong administrative skills will be considered.
• Ability to read and write to proof and perform minor editing (e.g., punctuation, grammar, spelling, formatting).
• Ability to learn software and follow established protocols, maintaining the highest level of confidentiality.
• Ability to organize and prioritize tasks and ask for guidance when necessary.
• Interpersonal skills and professionalism necessary to communicate in person, by e-mail and telephone to provide information with ordinary courtesy and tact.
• Ability to take direction and follow instructions effectively from a diverse group of clients, attorneys, and staff.
• Work occasionally under pressure of deadlines while producing accurate work products.
• Proficient in using Office365, Outlook, Excel.

Benefits

• Free parking available on site.