Administrative Assistant

Van Cleef Engineering Associates - Bethlehem, PA

Full-time - Entry Level

Bethlehem, PA

Professional, Scientific, and Technical Services

About the position

Van Cleef Engineering Associates LLC is seeking a qualified and motivated Administrative Assistant to join their office in Bethlehem, PA. This role is essential for supporting the Branch Manager and Project Managers with various administrative tasks, ensuring smooth office operations and effective communication within the team.

Responsibilities

• Answer phones and greet visitors
• Assist Branch Manager and Project Managers with proposal coordination and project billing
• Schedule appointments and maintain calendars
• Schedule and coordinate meetings
• Collate and distribute mail
• Coordinate Office events
• Prepare communications such as memos, emails, invoices, reports and other correspondence
• Write and edit communications, from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical
• Provide local support to Corporate HR in the new hire onboarding process
• Maintain personal and confidential information regarding personnel records for new hires

Requirements

• High School Diploma required; Associate or Bachelor's Degree preferred
• 3+ years of administrative support experience, preferably at a professional consulting firm
• Effective and efficient communication, data management and interpersonal skills
• Strong skills in Microsoft Office Suite (Word, Excel, Power Point)
• Strong technical skills; experience with Deltek Vision software highly desirable
• The ability to write professionally, using proper spelling and grammar

Benefits

• Medical/Rx Insurance
• Dental Insurance
• Vision Insurance
• 401(k) savings plan with company match
• Paid holidays, vacation and personal days
• Company-paid Life insurance
• Company-paid Long-Term Disability insurance
• Voluntary Long-Term Care insurance
• Tuition reimbursement program (postgraduate)
• Gym membership reimbursement
• Flexible Spending Account (FSA)