Administrative Assistant

$51,800 - $71,200/Yr

Humana - Providence, RI

Full-time - Entry Level

Remote - Providence, RI

Insurance Carriers and Related Activities

About the position

The Administrative Assistant 3 at Humana plays a crucial role in providing effective support to executive leaders and their teams. This position involves managing schedules, coordinating meetings, and handling various administrative tasks to ensure smooth operations within the organization. The role requires a proactive approach to anticipate needs and maintain confidentiality while delivering high-quality support to senior leadership.

Responsibilities

• Manage the outlook calendar for executive leaders.
• Coordinate internal and external meetings, ensuring all necessary amenities are available.
• Answer telephones, screen calls, and take messages promptly and accurately.
• Make travel arrangements for executives and their teams.
• Transcribe, type, format, and proofread various materials including correspondence and reports.
• Schedule and coordinate large meetings involving senior leaders.
• Process labels for UPS shipments and manage telephone coverage when away.
• Prepare PowerPoint presentations and develop spreadsheets as needed.
• Escort business visitors when associates are unavailable.

Requirements

• 2+ years of administrative support experience working with senior leadership.
• Proficient in Microsoft Outlook, Microsoft Office Suite, Zoom, SharePoint, and Teams.
• Ability to balance and manage multiple initiatives and prioritize workload effectively.
• Strong attention to detail and resourcefulness.
• Experience in strategic planning and coordination of calendars, travel, and events.
• Capacity to maintain confidentiality and strong organizational skills.
• Passion for contributing to an organization focused on improving consumer experiences.

Nice-to-haves

• Associates or Bachelor's Degree.
• Experience with internet research and proofreading/editing.
• Experience using various visual collaboration platforms (i.e., Lucid, Loop, etc.)

Benefits

• Health benefits effective day 1
• Paid time off, holidays, volunteer time, and jury duty pay
• Recognition pay
• 401(k) retirement savings plan with employer match
• Tuition assistance
• Scholarships for eligible dependents
• Parental and caregiver leave
• Employee charity matching program
• Career development opportunities