Belfor - Fairfield, OH
posted about 2 months ago
Full-time
Fairfield, OH
Specialty Trade Contractors
About the position
The Administrative Assistant position at BELFOR is responsible for performing various administrative functions in a field office environment. This role involves managing communication, handling accounts payable and receivable, and ensuring compliance with vendor requirements, all while maintaining a high standard of organization and customer service.
Responsibilities
- Maintaining an organized workspace to ensure all incoming and outgoing communication is representative of BELFOR Practices, Processes and Standards
- Timely creation of new jobs in JD Edwards as required
- Organizing and maintaining an up to date job file for Estimator/General Manager Review
- Using JD Edwards and BCS to maintain vendor list
- Ensure compliance with vendor requirements
- Monthly Reconciliation of AP statements
- Customer file maintenance; digital database and physical file system
- Attend BELFOR sponsored operations and safety training courses as required
Requirements
- Managing the front desk functions as they relate to phone calls, visitors and mail distribution
- Accounts Payable: sorting, matching, and scanning invoices and check requests
- Accounts Receivable: receiving payments from customers and depositing funds to appropriate account(s)
- Comprehensive understanding of customer service, principles and practices
- Work under time constraints to meet specific timelines
- Attention to detail and keen sense of safeguarding other people's property and information
Benefits
- 401(k)
- Medical
- Dental
- Vision
- Disability
- Life Insurance
- Employee Assistance Program
- Paid Holidays
- Paid Time Off
