Administrative Assistant

$35,360 - $39,520/Yr

The Arc Of Shiawassee - Owosso, MI

Part-time,Full-time - Entry Level

Remote - Owosso, MI

About the position

The Administrative Assistant at The Arc of Mid-Michigan plays a crucial role in supporting the Executive Director and ensuring the smooth operation of the organization. This position involves a variety of administrative tasks, including scheduling, financial management, public relations, and social media management, all aimed at promoting inclusion for individuals with developmental disabilities in the community.

Responsibilities

• Schedule interview dates and times for NCI grant surveys.
• Assemble files by county and copy documents as necessary.
• Scan and mail completed surveys.
• Update weekly tracking report.
• Maintain and balance bingo accounts monthly for deposits and prepare quarterly reports for submission to the State of MI.
• Handle all payments, rent checks, and incoming fees for fundraising and programs.
• Make at least one bank deposit of funds weekly and balance petty cash account weekly.
• Assist in public relations and provide information about Arc programs on social media and through email.
• Coordinate the Operation Friendship Program with local churches, including sending gift request letters and coordinating gift deliveries.
• Prepare information for the bi-monthly newsletter and ensure timely printing.
• Send thank you letters to all donors within 48 hours of receipt of donation.
• Prepare and send membership renewals and update the National membership registry monthly.
• Prepare packets for monthly meetings and keep board and finance binders up to date.
• Prepare monthly invoices for program participants and fundraising, advising the ED of any overdue accounts.
• Answer incoming phone calls and maintain good working relationships with other employees.
• Check and file incoming office mail, including Representative Payee and Guardianship mail.
• Order office supplies and handle office recycling.
• Call contractors for repairs and follow up on completion.
• Submit bills and important documents to the ED immediately and mail payments after checks are drafted.
• Maintain all social media platforms with at least one post per week.
• Perform other duties as assigned.

Requirements

• Associate Degree in human service, business, or a related field preferred.
• 1 year of experience or a combination of experience and education may substitute for a degree.
• Proven professionalism while collaborating with various managerial levels.
• Good communication skills, both verbal and written.
• Strong organizational, mathematical, and time management skills.

Nice-to-haves

• Experience in social media management.
• Knowledge of nonprofit operations.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance