Administrative Assistant
Humana - West Chester Twp, OH
posted 4 days ago
About the position
The Administrative Assistant 3 follows established procedures and guidelines to provide timely and effective secretarial support to an office, business unit, department, or other organization. Answers telephones, screens calls, and takes messages so callers/visitors are attended to promptly, courteously, and accurately. The Administrative Assistant 3 performs advanced administrative/operational/customer support duties that require independent initiative and judgment. May apply intermediate mathematical skills. The Administrative Assistant 3 transcribes, types, formats, and proofreads a variety of material (e.g., correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics and spreadsheet software. Coordinates internal and external meetings which may involve scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available. Manages the appointments and schedules of applicable staff. Uses office equipment such as photocopiers, faxes, and printers. Additional responsibilities may include distributing incoming mail, preparing outgoing mail, filing, maintaining office supplies or other inventory. Decisions are typically focus on methods, tactics and processes for completing administrative tasks/projects. Regularly exercises discretion and judgment in prioritizing requests and interpreting and adapting procedures, processes and techniques, and works under limited guidance due to previous experience/breadth and depth of knowledge of administrative processes and organizational knowledge.
Responsibilities
- Provide timely and effective secretarial support to an office or department.
- Answer telephones, screen calls, and take messages.
- Transcribe, type, format, and proofread various materials.
- Coordinate internal and external meetings, including scheduling and travel arrangements.
- Manage appointments and schedules of applicable staff.
- Use office equipment such as photocopiers, faxes, and printers.
- Distribute incoming mail and prepare outgoing mail.
- Maintain office supplies and inventory.
Requirements
- 2+ years supporting executive leadership.
- Proficient in Microsoft Outlook, Word, and PowerPoint.
- Ability to manage multiple or competing priorities.
- Strong attention to detail.
- Capacity to maintain confidentiality.
- Strong organizational skills.
- Ability to balance multiple initiatives and prioritize workload.
Nice-to-haves
- Associates or Bachelor's Degree.
- Proficient in Microsoft Excel and Access.
- Previous administrative or related experiences.
- Experience with internet research and proofreading/editing.
Benefits
- Paid time off.
- 401(k) retirement savings plan.
- Employee assistance program.
- Business travel and accident insurance.
