Administrative Assistant

Macerich Management - Rosemont, IL

Full-time - Mid Level

Rosemont, IL

Real Estate

About the position

The Administrative Assistant at Macerich Management Company plays a crucial role in supporting the day-to-day operations of the property, specifically assisting the General Manager, Operations Manager, Marketing Manager, and Specialty Leasing Managers. This full-time, in-person position is based at the Fashion Outlets of Chicago and involves a variety of administrative tasks to ensure smooth property management and tenant relations.

Responsibilities

• Obtain all pertinent information and documentation required for generating SLD lease documents.
• Send documents to tenants for execution through DocuSign.
• Discuss with tenants all move-in requirements such as business information, sign approval, and insurance requirements.
• Guide new SLD tenants through the opening process.
• Walk the mall daily to confirm SLD tenants are open and operating as required; notify tenants of non-compliance as necessary.
• Maintain correspondence and documentation for the Specialty Leasing program.
• Document program activities including possession dates and opening/closing of tenants.
• Process all information and correspondence, including filing and distributing to appropriate personnel.
• Work with Specialty Leasing Manager in the design and preparation of regular and on-demand reports.
• Assist with the collection of delinquent rents and submission of sales reporting for SLD tenants.
• Assist General Manager, Operations Manager, and Marketing Manager with general property management and marketing tasks.
• Track common area space and inventory availability as requested.
• Maintain current inventory list of all cart/RMU fixtures and order supplies as necessary.

Requirements

• High School diploma or equivalent.
• Minimum 5 years administrative experience.
• Experience in commercial real estate administration preferred.
• Intermediate knowledge of Microsoft Office including Word, Excel, PowerPoint, and Outlook.

Benefits

• Health savings account
• Paid holidays
• 401(k)
• Paid time off
• Opportunities for advancement