Administrative Assistant

$40,498 - $40,498/Yr

Unclassified - Warwick, RI

Part-time,Full-time - Entry Level

Warwick, RI

About the position

The Community College of Rhode Island (CCRI) is seeking a detail-oriented and highly organized Part-Time Administrative Assistant to support the Rhode Island Industrial Assessment Center (RI-IAC). This position is essential for ensuring the efficient operation of the center's daily activities. The Administrative Assistant will be responsible for a variety of administrative and clerical tasks that are crucial for the smooth functioning of the center. The ideal candidate will possess strong organizational skills and the ability to manage multiple tasks effectively while maintaining a high level of attention to detail. In this role, the Administrative Assistant will assist in managing the center's administrative tasks, which include data entry, filing, and record-keeping. The candidate will coordinate and schedule appointments, meetings, and events for the center staff, ensuring that all logistics are handled efficiently. Additionally, the Administrative Assistant will be the first point of contact for incoming calls, emails, and inquiries, providing appropriate responses or directing them to the relevant staff members as necessary. The position also involves preparing reports, presentations, and correspondence as needed, maintaining the office supplies inventory, and placing orders when necessary. The Administrative Assistant will assist in managing the center's social media accounts and website content, collaborating with team members to support various projects and initiatives. Other administrative duties may be assigned by the center director or supervisor, making this a dynamic role that requires flexibility and adaptability.

Responsibilities

• Assist in managing the center's administrative tasks, including data entry, filing, and record-keeping.
• Coordinate and schedule appointments, meetings, and events for the center staff.
• Handle incoming calls, emails, and inquiries, and provide appropriate responses or direct them to the relevant staff members.
• Assist in preparing reports, presentations, and correspondence as needed.
• Maintain office supplies inventory and place orders when necessary.
• Assist in managing the center's social media accounts and website content.
• Collaborate with the center's team members to support various projects and initiatives.
• Perform other administrative duties as assigned by the center director or supervisor.

Requirements

• High school diploma or equivalent; associate's or bachelor's degree preferred.
• Proven experience as an administrative assistant or in a similar role.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and other office software.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Ability to work independently and as part of a team.
• Knowledge of basic office equipment and procedures.
• Experience with social media management is a plus.

Nice-to-haves

• Experience with social media management is a plus.

Benefits

• Hourly rate of $19.47/hour
• Part-time position with a limited period appointment.