Administrative Assistant

$37,440 - $38,480/Yr

Modern Tek Solutions - Fort Myers, FL

Full-time

Fort Myers, FL

About the position

As an Administrative Assistant at Modern Tek Solutions, you will play a vital role in supporting the day-to-day operations of the office. This position requires strong organizational skills, attention to detail, and the ability to multitask effectively. The Administrative Assistant will provide administrative support to various departments, assist with clerical tasks, and contribute to the overall efficiency of the office.

Responsibilities

• Provide administrative support to department heads and staff, including scheduling appointments, managing calendars, and coordinating meetings and events.
• Prepare and distribute correspondence, reports, and other documents, ensuring accuracy and confidentiality.
• Answer and direct phone calls, take messages, and respond to inquiries in a professional and timely manner.
• Maintain office filing systems, both physical and electronic, ensuring documents are organized and easily accessible.
• Assist with basic accounting tasks, such as processing invoices, expense reports, and purchase orders.
• Manage office supplies inventory, order supplies as needed, and ensure adequate stock levels are maintained.
• Track and schedule regular maintenance to ensure company vehicles remain in optimal condition and comply with safety standards.
• Responsible for ordering material for jobs/projects, ensuring timely delivery and accurate inventory management.
• Assist with onboarding new employees, including preparing paperwork, coordinating orientations, and setting up workspaces.
• Perform general clerical tasks, such as photocopying, scanning, and faxing documents.
• Handle incoming and outgoing mail, including sorting, distributing, and processing shipments.
• Proficiency in data entry, with the ability to enter 60-80 words per minute.
• Manage office area, including maintaining cleanliness and organization, and ensuring a positive experience for employees and visitors.
• Collaborate with other administrative staff to ensure smooth office operations and support company initiatives.

Requirements

• Strong organizational skills
• Attention to detail
• Ability to multitask effectively
• Proficiency in data entry, with the ability to enter 60-80 words per minute
• Customer service experience (1 year preferred)