ADMINISTRATIVE ASSISTANT

Cameron County - South Padre Island, TX

Full-time - Entry Level

South Padre Island, TX

Accommodation

About the position

The Administrative Assistant position involves performing secretarial and administrative tasks to support departmental functions. This role includes data entry, document processing, scheduling meetings, and maintaining records, ensuring efficient operations within the assigned department.

Responsibilities

• Draft correspondence and memoranda for supervisor's signature.
• Schedule and organize events and meetings, sending invites and making follow-up calls.
• Create and implement forms to simplify administrative operations.
• Answer phone calls, respond to emails, and relay messages to peers and directors.
• Receive and process documents for the assigned department.
• Review documents for completeness and accuracy, matching purchase orders to invoices.
• Calculate, post, and enter data into automated systems, verifying accuracy and initiating corrective actions as needed.
• Run reports, copy and distribute reports, and maintain both automated and manual records.
• Prepare, review, and process purchasing documents and maintain assigned inventory.
• Provide assistance and information to employees, managers, vendors, and citizens regarding department functions.
• Prepare various department documents requiring knowledge of policies and procedures.

Requirements

• High School graduation or equivalent, with at least three years of responsible secretarial and administrative experience.
• Strong computer skills in Outlook, Word, Excel, and PowerPoint.
• Excellent interpersonal skills.
• Ability to read and write in English and Spanish.
• Thorough knowledge of modern office practices and procedures.

Nice-to-haves

• Experience in a government or public sector environment.
• Familiarity with automated data entry systems.

Benefits

• Health insurance
• Life insurance
• Paid holidays
• Sick and annual leave
• Retirement system