Administrative Assistant

$30,680 - $33,280/Yr

Maize Usd 266 - Wichita, KS

Full-time - Entry Level

Wichita, KS

About the position

The Attendance Secretary at Maize South High School plays a crucial role in supporting the staff, students, parents, and community by ensuring the efficient operation of the school. This position involves managing attendance records, assisting with administrative tasks, and maintaining communication with parents regarding student attendance.

Responsibilities

• Serve as the receptionist greeting visitors, accepting deliveries, and answering phones.
• Verify clearance to be in the building or initiate a background check on the visitor.
• Operate and maintain office equipment and machines, including but not limited to door buzzer, computers, copy machine, laminating, intercom, paper shredder, district radio, and telephone.
• Assist and relieve administrative supervisors of paperwork to allow them to focus on educational administration.
• Enter attendance for Nurse's Office, field trips, substitute teachers, school activities, and doctor's visits to ensure effective communication.
• Follow up on attendance corrections and unverified absences to ensure accuracy.
• Arrange delivery of correction notices to students regarding their absences.
• Notify students of four absences to keep them informed.
• Speak with parents regarding attendance to maintain accurate records.
• Identify, type, and mail letters notifying parents of absences five and six to keep them informed.
• Enter discipline when needed to assist the discipline secretary.
• Print out administrator's reports for use by administrators.
• Maintain copiers in working condition and arrange for service and upkeep.
• Assist with preparation of printed materials for parent/teacher conferences.
• Maintain a regular filing system and process incoming correspondence for student files to meet guidelines.
• Maintain confidentiality as appropriate to comply with laws.
• Perform other duties as assigned to ensure efficient functioning of the High School.

Requirements

• High school diploma or equivalent.
• Effective organizational skills.
• Strong communication skills, both written and verbal.
• Ability to understand and follow detailed written or verbal instructions.
• Interpersonal skills.
• Computer skills.
• Detail-oriented.
• Math skills.
• Proficient with spreadsheets.
• High accuracy.

Nice-to-haves

• Experience not required.

Benefits

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance