Administrative Assistant

$33,280 - $33,280/Yr

Southwest Autism Research & Resource Center - Mesa, AZ

Full-time - Entry Level

Mesa, AZ

Professional, Scientific, and Technical Services

About the position

The Administrative Assistant at the Southwest Autism Research and Resource Center (SARRC) plays a crucial role in supporting the organization by performing routine administrative and clerical tasks. This position involves client communication, scheduling, and ensuring that all critical tasks are completed in a timely and high-quality manner. The role requires interaction with visitors and staff, maintaining office supplies, and managing various administrative functions to support the organization's operations.

Responsibilities

• Greet on-site visitors and their children, directing them to appropriate personnel and locations.
• Administer visitor identification and logging system, ensuring compliance with security protocols.
• Maintain common areas and ensure they are neat and presentable.
• Ensure break room and office supply spaces are stocked at all times.
• Answer telephones, respond to messages promptly, and provide accurate information to callers.
• Collect, sort, and distribute all mail correspondence and packages, including interoffice deliveries.
• Use computers for database management, word processing, and Excel applications.
• Operate office equipment such as fax machines, copiers, and phone systems, arranging for repairs when necessary.
• Maintain and update event calendars and manage expense reports for the assigned leader.
• Schedule conference rooms, issue help desk tickets, order group lunches, and arrange off-site conference space.
• Maintain client and clinician schedules, communicating updates effectively to clinicians and families.
• Assist Executive Assistants with meeting setups and special projects.

Requirements

• High school diploma or GED required; further education in administrative topics preferred.
• 1 to 2 years of general administrative experience in a professional environment.
• Professional services scheduling experience is required.
• Fluency in Spanish is preferred.
• Demonstrated ability to work with diverse backgrounds and cultures.

Nice-to-haves

• Experience in a highly organized and reliable administrative role.
• Interest in service to individuals with specialized needs.

Benefits

• Paid holidays
• Health insurance
• Dental insurance
• Paid time off
• Vision insurance
• 401(k) matching