Administrative Assistant

St John Xxiii Catholic Parish - Fort Myers, FL

Full-time - Entry Level

Fort Myers, FL

Professional, Scientific, and Technical Services

About the position

The Administrative Assistant at St. John XXIII Catholic Parish plays a crucial role in supporting the parish office's mission by providing essential administrative and secretarial assistance. This full-time position involves a variety of tasks aimed at ensuring smooth operations within the parish office, including communication management, event scheduling, and record maintenance.

Responsibilities

• Answer, screen, and route incoming calls to the pastor/office promptly, accurately, and courteously.
• Provide answers to caller questions and assistance when appropriate.
• Serve as the Marriage Prep Coordinator.
• Compose, proof, correct, and distribute letters, memos, forms, documents, bulletins, emails, and faxes.
• Maintain contact lists and sacramental records, including reporting updates to other parishes.
• Schedule events on parish and diocesan calendars as needed, interfacing with the proper parish office and Catholic Center contacts.
• Coordinate receipt of office supplies and assist in ordering for special activities.
• Schedule volunteers for office and various ministries in the parish.
• Perform other duties as assigned.

Requirements

• Minimum of high school diploma or equivalent.
• 2-3 years of experience in a position with similar duties and responsibilities preferred.
• Previous church employment/experience extremely helpful.
• Excellent communication skills both written and oral.
• Ability to multitask in a busy office.
• Proficiency with Microsoft Suite.
• Strong organizational skills.
• Confidentiality a must.
• Must pass DOV assigned level II FDLE background check.