Administrative Assistant

Rx Healthcare Services - Sacramento, CA

Full-time - Mid Level

Sacramento, CA

About the position

The Administrative Assistant at Rx HealthCare Services plays a crucial role in supporting the administration department by managing various tasks related to onboarding, compliance, and office coordination. This position is essential for maintaining efficient operations and ensuring that all administrative processes run smoothly, contributing to the overall patient care mission of the organization.

Responsibilities

• Maintain the onboarding process for the organization, including coordinating pre-hire appointments and screening documents.
• Manage Outlook calendar to coordinate appointments and meetings among various managers.
• Organize and track the credentialing and compliance of employees and their health documents, notifying managers of missing or expired records.
• Coordinate with the IT department to manage fixed assets and track equipment distribution and retirement.
• Serve as the first line of troubleshooting for technical issues in collaboration with IT.
• Provide supportive activities such as taking minutes in manager meetings and coordinating travel accommodations for employee education seminars.
• Edit, review, and complete company contracts as needed.
• Track and submit monthly supply orders for all departments and coordinate with company vendors.

Requirements

• Mid-level administrative experience in an office environment (minimum 2 years).
• Experience in patient care and IT support (1 year).
• Strong computer skills and proficiency in Microsoft Office applications.
• Excellent communication and interpersonal skills.
• Strong attention to detail and ability to multi-task.

Nice-to-haves

• Experience in a similar administrative role preferred.
• Ability to work with minimal supervision after training.

Benefits

• Health savings account
• Health insurance
• Dental insurance
• 401(k)
• Flexible spending account
• Paid time off
• Parental leave
• Vision insurance
• 401(k) matching
• Life insurance
• Referral program
• Retirement plan