Administrative Assistant

Penda Aiken - Syracuse, NY

Full-time - Entry Level

Syracuse, NY

Professional, Scientific, and Technical Services

About the position

The Administrative Assistant position is a long-term, temporary role focused on providing essential administrative support to ensure the efficient operation of an office within a state agency that oversees psychiatric centers. The role involves a variety of tasks aimed at maintaining office organization and facilitating communication with patients and staff.

Responsibilities

• Maintains physical and digital filing systems.
• Answering phones.
• Greeting patients.
• Registering (signing in) patients.
• Verifying information/demographic information.
• Making appointments.
• Making appointment reminder calls.
• Filing, copying, scanning documents.
• Ordering supplies.
• Auditing charts for documentation completion/compliance.
• Working within MHARS (electronic medical record).
• Other duties as requested/required.

Requirements

• A high school diploma (or equivalent).
• Excellent communication skills.
• Proficient in Word, Excel, and Outlook.
• The ability to enter data into, and extract data from, electronic databases.
• The ability to work independently and on a team with different personalities.
• Good interpersonal skills to communicate effectively with internal and external entities.