Administrative Assistant

$33,280 - $37,440/Yr

Orthotic & Prosthetic Clinics of America Inc. - See 1101098 - New Haven, CT

Full-time - Entry Level

Onsite - New Haven, CT

About the position

The Administrative Assistant will provide essential support to the CEO and ensure the efficient operation of the office. This role involves managing incoming calls, performing clerical functions, and maintaining a professional image while interacting with clients and staff. The position requires strong organizational skills and the ability to multitask in a fast-paced environment, contributing to the overall team effort and upholding the company's culture.

Responsibilities

• Provides administrative support to ensure efficient operation of the office.
• Answers phone calls, schedules meetings, and supports visitors.
• Carries out administrative duties such as filing, typing, copying, binding, and scanning.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
• Makes travel arrangements for senior staff, including booking flights, cars, and hotel or restaurant reservations.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports the team by performing tasks related to organization and strong communication.
• Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, and maintaining equipment inventories.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock, anticipating needed supplies, and placing orders.

Requirements

• Associate's degree
• Proficiency in Microsoft Office
• Strong customer service skills
• Excellent writing skills
• Organizational skills
• Communication skills
• Detail-oriented
• Self-motivated
• Ability to multi-task
• Entry-level experience