Administrative Assistant

Hometrust Bank - Asheville, NC

Full-time

Asheville, NC

Credit Intermediation and Related Activities

About the position

The Administrative Assistant provides essential support to assigned executives and performs general administrative duties, including calendar management, meeting preparation, travel arrangements, and expense reporting. This role is dynamic, offering exposure to various aspects of the banking industry, and requires discretion, confidentiality, and strong organizational skills. The Administrative Assistant is responsible for optimizing the time of leaders through effective logistical coordination and is expected to be a collaborative team player with a strong work ethic.

Responsibilities

• Act as the gatekeeper for assigned executives.
• Manage calendars, prioritizing conflicting needs and handling matters proactively.
• Coordinate travel arrangements and schedules.
• Proactively input invoices and prepare monthly expense reports.
• Assist with the preparation of line of business reports, communications, and presentations.
• Plan and manage logistics for events including town halls, leadership offsites, and social gatherings.
• Coordinate and order delivery/pick up of catered meals and supplies to support meetings and business needs.
• Assist with meeting material preparation for assigned executives.
• Occasionally assist direct reports of leaders with travel coordination and special projects.
• Assist with errands, correspondence, and business as necessary.
• Maintain adequate supply of office materials, including completing inventories and placing orders.
• Develop strong working relationships with co-workers across the bank.
• Maintain confidentiality and security of sensitive information.
• Adhere to all corporate policies and procedures, Federal and State regulations, and laws.
• Complete all mandatory annual compliance training.
• Follow regulatory requirements to assist in the identification, detection, and deterrent of money laundering and other unlawful activities.

Requirements

• High-school diploma or equivalent required.
• 3-5 years of previous experience in a professional secretarial or administrative environment.
• Knowledge of general office procedures.
• Accurate and professional administrative skills.
• Proficiency in Microsoft Office, especially Outlook, OneNote, and Teams.
• Excellent organizational skills.
• Ability to build rapport quickly and effectively across various lines of business and with various levels of employees.
• Ability to communicate positively and effectively in one-on-one and small group settings.
• Ability to listen to and convey detailed or important instructions accurately and quickly.
• Ability to think and act independently within guidelines and limitations of Bank policy.
• Strong attention to detail with emphasis on accuracy and presentation.
• Excellent written and oral communication skills.
• Strong financial acumen.
• Ability to prioritize duties and work independently.
• Self-motivated with maturity to handle highly confidential information.
• Ability to meet designated deadlines while remaining flexible to changing assignments.

Nice-to-haves

• Two-year degree in related coursework.
• Prior exposure to executive level assistance.